Smart Invoice OCR & Accounts Payable
End-to-end intelligent document processing for accounts payable.
Project Overview
FinServe processed over 15,000 multi-page vendor invoices monthly across 20 global subsidiaries. Encelion built an intelligent document extraction workflow that ingests PDFs, scans, and email attachments, parses complex line items with 99.8% accuracy, and posts entries directly into SAP.
What the Client Faced
Manual data entry was slow, error-prone, and required an offshore team of 25 full-time data operators. Invoices in non-standard formats or multiple currencies frequently stalled in approval queues, missing vendor early-payment discounts.
How We Solved It
Encelion implemented Vision-LLM document parsing coupled with custom validation rules. The system automatically cross-checks invoice line items against PO agreements, flags duplicate charges, and routes approved vouchers directly to payment.
Multi-Channel Ingestion
Monitored AP email inboxes and web portals, auto-ingesting PDF, PNG, TIFF, and Word invoice attachments.
Vision-LLM Extraction
Extracted invoice numbers, line item descriptions, tax codes, bank details, and totals without rigid template rules.
PO Matching & Validation
Cross-referenced ERP purchase orders and 3-way matching rules automatically.
Straight-Through SAP Posting
Approved clean invoices with zero human intervention within 45 seconds of receipt.
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